Key Responsibilities
- Provide comprehensive administrative support to senior executives
- Manage complex calendars, appointments, and meeting schedules
- Coordinate detailed travel arrangements, including flights, accommodation, and itineraries
- Prepare and edit correspondence, presentations, reports, and documents
- Handle confidential information with discretion
- Process team expenses in a timely and accurate manner
- Act as a point of contact for internal and external communications
- Support the Office Manager in coordinating events, conferences, and business dinners
- Assist with team offsites and staff engagement activities
- Liaise with business partners to ensure smooth interactions
- Collaborate with peers to support shared initiatives across the team
- Manage front-of-office reception duties, greeting clients and guests professionally
- Ensure meetings are set up with video conferencing, catering, and required materials
- Provide personal administrative support for senior executives when required
- Uphold professionalism and confidentiality at all times
About You
- 5+ years of experience as an Executive Assistant or Administrative Partner , ideally within financial services, private equity, or funds management
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Confident working with IT systems including video conferencing and expense platforms
- Strong problem-solving skills and attention to detail
- Ability to anticipate needs, take initiative, and work independently
- Professional, adaptable, and calm under pressure in a fast-paced environment
- A collaborative team player with strong interpersonal skills and a positive outlook
This is a fantastic opportunity for an experienced administrative professional to join a highly collaborative and dynamic environment where attention to detail, discretion and initiative are valued.
For an immediate discussion please click "Apply now" below.
