Sydney CBD | $120,000 + Super | Immediate Start preferred
Are you an experienced Executive Assistant who thrives in a fast-paced, global environment? This is an exciting opportunity to join a high-performing team within a leading international investment business. You'll provide seamless support to a group of senior stakeholders while contributing to office administration and working closely with counterparts across APAC, the US, and Europe.
This role is ideal for someone coming from a private equity, investment management, funds, or broader financial services background. You will support 6-8 team members , coordinate extensive global travel, and play a key role in driving operational excellence across the Sydney office.
About the Role
In this multifaceted position, you will:
- Provide high-volume EA support to senior investment professionals.
- Manage complex calendars and schedule meetings across multiple time zones.
- Coordinate domestic and international travel, including itineraries, hotels, visas, and travel documentation.
- Process monthly expenses and maintain accuracy in Concur (or similar systems).
- Prepare documents, presentations, and meeting materials.
- Work closely with a Sydney counterpart to support office operations and shared front-of-house responsibilities.
- Partner with a global EA network to ensure seamless executive coverage and communication.
- Assist with general office administration such as booking meeting rooms, greeting visitors, and coordinating events.
What We're Looking For
- 6+ years' Executive Assistant experience within financial services, ideally private equity, asset management, or investment banking.
- Ability to thrive in a less structured, fast-changing environment.
- Strong organisational skills with exceptional attention to detail.
- Excellent written and verbal communication.
- High level of proficiency in the Microsoft Office Suite.
- Proven ability to manage competing deadlines and shifting priorities.
- Experience working with global teams across multiple time zones.
- Professional, solutions-focused, and able to anticipate needs.
- Must be immediately available .
- Work alongside a dynamic team within a global investment environment.
- Exposure to senior stakeholders across major international offices.
- Highly varied position combining EA, office coordination, and operational support.
- Competitive salary package with annual cash bonus.
- Opportunity to contribute meaningfully to the growth of the Sydney office.
If you are immediately available and meet the above criteria, please apply today! or alternatively send your CV to Alex.sacro@kennedyreid.com.au
